Starting an Organization
Have you checked to see if a registered student organization like the one you are proposing exists already on campus? If it does, have you contacted the organization to see if they are accepting new members or how your proposed organization could merge with an existing group to provide the same services/experiences to UI students? If there is not an organization on campus with a mission similar to the one you are proposing, or if there is an existing group but it conflicts with your mission/ideas/goals, then follow the steps below to start a new student organization at the University of Iowa.
Keep in mind that your student organization must contain 80% University of Iowa students. In starting an organization you are required to have five members. This means, four of the five must be University of Iowa students.
As of August 2014, student organizations petitioning for registration are not eligible to use the name the University of Iowa in their organization's name. The organization could be named "Student Club at Iowa" or "Student Club", but not "University of Iowa Student Club".
Student organizations are approved by the Student Organization Review Committee on the first and third Wednesdays of each month during the Fall and Spring semesters, and once per month during June, July & August. You may be contacted to present to the Student Organization Review Committee depending on the nature of your proposed organization's activities.
Below is the required, step-by-step process for starting a new student organization:
Complete and submit an Intent to Register a NEW Student Organization form.
Create a constitution for your potential new student organization using the Constitutional Standards & Guidelines.
If you need assistance drafting your constitution, please contact CSIL by email at email@example.com.
Your organization’s constitution must include the entire mandatory UI Human Rights Clause in the membership section, and it must include the entire mandatory Financial Clause as written within the Constitutional Standards & Guidelines. Remember to edit the dissolution portions of the Financial Clause that are noted (IN PARENTHESIS).
Do not simply copy/paste, then answer, the questions/prompts asked in the Constitutional Standards & Guidelines. Put thought into your organization’s constitution; format the information so that it is easy to reference and use. Keep in mind, the goal is for your organization to outlast your time at the University. You are setting up the structure that will govern your organization in to the future.
Contact CSIL's Coordinator for Student Organization Development (firstname.lastname@example.org) to set up a Pre-registration meeting with him (or his designee) to discuss your potential new student organization. If you want to start a new Sports Club, please contact Recreational Services to meet with the Assistant Director, Sports Club and Hawkeye Rec Fields (email@example.com).
You must bring a hard copy of the final draft of your constitution to your Pre-registration meeting for feedback.
Based on the discussion and feedback provided at your Pre-registration meeting, make any changes before proceeding to Step 4.
Sign into OrgSync with your Hawk ID and password. If you have not joined OrgSync, you must create an OrgSync Personal Profile.
Once in OrgSync, click on the “Browse Organizations” tab toward the top of the screen. Then, Click on the green button that says, “Register New Organization.” You will then need to click on “Center for Student Involvement & Leadership” and finally click “Select.”
Complete the New Organization Registration Form. This form should take about 20 to 25 minutes to complete. If you do not complete it, you will be able to return to the form by clicking on your personal profile (your photo in the corner of the screen). Then, click on "My Profile," from there, click on the "Activity" tab and finally select "Registration and Renewals" on the side. Your request should appear. This is also how to access a request that has been re-opened by CSIL for edits. Please complete all fields on all pages of the registration request.
Submit the New Organization Registration Form.
*Please note: If a New Organization Registration Form is submitted without first submitting the Intent to Register form and having a Pre-registration Meeting, the form will be re-opened and will not be reviewed until a meeting has been held.
New Organization Registration Requests are approved by the Student Organization Review Committee (SORC) on the first and third Wednesdays of each month during the Fall and Spring semesters, and once per month during June, July & August. You may be contacted to present to the Student Organization Review Committee depending on the nature of your proposed organization's activities.
If approved by SORC, you will be sent an official notification via email (allow approximately one week) which will include information on signing up for and attending a New Organization Orientation/Training to activate your new organization on OrgSync.